PRIVACY NOTICE
Last Updated November 1 2026
1. Who we are Berwang Music Committee ("we", "us", "our”) is the controller of your personal data. You can contact us at admin@berwangmusic.com. Our Data Protection Officer can be contacted at admin@berwangmusic.com
2. What personal data we collect We collect the following personal data: your name, postal address, email address and telephone number; the course(s) you book and any information you provide in your booking form (for example, your singing voice, instrument, level of experience and any requirements you tell us about); payment information, namely the name of the account holder, the amount paid and the date and reference of your bank transfer; your communications with us; and photographs and recordings taken during our courses (see section 3). If you ask about dietary, accessibility or health needs, we will use this information only to make arrangements for you and only with your explicit consent. We get this data directly from you, mainly through our online booking form and when you pay us by bank transfer.
3. Why we use your data and our lawful basis
Where we rely on consent, you can withdraw it at any time without affecting the lawfulness of processing carried out before withdrawal.
5. Photographs and Recordings Berwang Music staff photograph or record participants during our courses and events. We may use general, group and background images and recordings in our promotional and publicity material, including online, on the basis of our legitimate interests. You can object to this at any time by contacting us at admin@berwangmusic.com , and we will stop using images of you in new material. Where you would be the main focus of a photograph or recording, or would be featured individually, we will ask for your specific consent before using it for promotional or publicity purposes. Giving this consent is optional, is separate from your application, and does not affect your place on the course. You can withdraw your consent at any time by emailing admin@berwangmusic.com . We keep photographs and recordings for two years, after which we delete them or remove them from active use, although material already published in print may remain in circulation.
6. Who we share your data with Your contact details are shared only between the course director, administrator and other members of staff where necessary for the smooth running of the course. We also use the following service providers, who process data on our behalf: Google (Google Forms and related services), which hosts our online booking form and stores the information you submit; our bank, [bank name], which processes the payments you make to us; WhatsApp (Meta), if you choose to join the course WhatsApp group; and [our website hosting provider / email provider / accountant]. We may also share data with tax authorities and other public authorities where the law requires it. We require recipients to protect your data and process it only for permitted purposes.
7. International transfers Some of our service providers, in particular Google and WhatsApp (Meta), may process your data outside the UK, including in the United States. Where this happens, the transfer is protected by appropriate safeguards, such as the provider’s certification under the UK Extension to the EU–US Data Privacy Framework (the “UK–US data bridge”, covered by UK adequacy regulations) and/or the UK International Data Transfer Agreement or the UK Addendum to the European Commission’s Standard Contractual Clauses.
8. How long we keep your data We keep your data only for as long as necessary for the purposes set out above, including to meet any legal, accounting or reporting requirements. Specifically: booking form responses are kept for 2 years after the end of the course; payment and accounting records are kept for 6 years from the end of the financial year to which they relate to meet any accounting obligations; your details remain on our mailing list until you unsubscribe; and you are removed from the course WhatsApp group at the end of the course.
9. Automated decision-making We do not make decisions about you based solely on automated processing, including profiling, that produce legal or similarly significant effects.
10. Your rights Subject to certain conditions, you have the right to: access your personal data; have inaccurate data corrected; have your data erased; restrict processing; object to processing (including, at any time, to direct marketing); data portability; and not be subject to solely automated decisions with legal or similarly significant effects. To exercise any of these rights, contact us using the details in section 1. We will respond within one month, which may be extended in certain circumstances.
11. Complaints If you have concerns about how we use your data, please contact us first at admin@berwangmusic.com You also have the right to complain to a supervisory authority. In the UK, this is the Information Commissioner's Office (ico.org.uk).
Cookies Our website, www.berwangmusic.com , does not use analytics, advertising or tracking cookies. It uses only cookies that are strictly necessary for the website to function, which do not require your consent. When you open our booking form, Google may set its own cookies; please see Google’s privacy policy for details
12. Changes to this notice We may update this notice from time to time. The latest version will always be available at www.berwangmusic.com